IF Film Competition in association with the Guardian and NUS
TERMS AND CONDITIONS
Entering the competition
1. Entry into the Intergenerational Foundation (“IF”) Film Competition 2012 (the “Competition”) is subject to acceptance of these terms and conditions.
2. The Competition is open to UK residents aged between 16 and 30 (on or before the closing date of Wednesday 27th March 2013). Subject to the foregoing, there are three categories of entrant to the Competition:
2.1 those aged between 19 and 30 making a submission for the documentary category;
2.2 those aged between 19 and 30 making a submission for the drama category; (together the “Under-31s”)
2.3 those aged between 16 and 18 (the “16 to 18s”).
3. The 16 to 18s will enter via a separate entry stream and shall not be eligible for the work experience prizes.
4. The Competition is not open to employees of IF or their family members, employees or agencies of Guardian News & Media Ltd (“GNM”) or partners, GNM’s or its partners’ group companies or their family members, employees of NUS or their family members or anyone else connected to the Competition. In addition, employees of any other UK newspaper with a national circulation may not enter the Competition.
5. When submitting your Competition entry each entrant must provide their full name, date of birth, home address, email, mobile and/or home phone number.
6. Entries must be submitted via the online uploading system at http://www.guardian.co.uk/commentisfree/2012/nov/14/intergenerational-foundation-film-competition (the “Guardian Site”). Postal entries will not be accepted.
7. By submitting your film to the Competition, you grant GNM and IF: (a) the right for your film to be published on guardian.co.uk and www.if.org.uk; and (b) a non-exclusive, fully paid and royalty-free, worldwide license to republish your film for purposes connected with the Competition; and (c) the right to use your name, age and town or city of residence for the sole purpose of identifying you in connection with your film.
8. Entries for the Competition will be accepted after the starting date of 14th November 2012. All entries must be received by 11.59pm on the closing date of Wednesday 27th March 2013 in the United Kingdom (the “closing date”). Any entries received after the closing date will not be accepted.
9. No responsibility is taken for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt.
10. IF reserves the right to change the closing date where the entries are of insufficient quality, or to make any necessary changes in regulations or scheduling.
11. The maximum number of entries per entrant is two. Each entry must have a separate submission and upload form.
12. Team entries: Group/team entries are encouraged, limited to two entries per group. The winner is the person listed as ‘entrant’ on the submission form. Where groups are entered, prize moneys shall be divided equally amongst production team members named on the submission form at entry. Should a group entry win a work experience prize, the person listed as ‘entrant’ on the submission form will be the receiver of the work experience prize. This prize is limited to one winner.
Picking the winners
13. IF will select a long-list of 30 entrants whose submissions best fit the film criteria on the entry page (and as briefly summarised below) and are, in IF’s view, the best entries. Each such submission may be published on www.guardian.co.uk and www.if.org.uk. Neither IF nor GNM is obliged to publish any entry.
14. From the long-list of 30 entries, a panel of judges will select one winner from each of the following categories:
15.1 Under-31s documentary category;
15.2 Under-31s drama category; and
15.3 16 to 18s category.
15. Winners will be selected according to the standard of their submitted film. Criteria for judging this will include the quality of an entrant’s directing, editing and writing, approach to their chosen theme, grasp of the issues and creativity/originality. Entries are welcome from those with limited technical resources, and allowances will be made accordingly.
16. The long-listing panel’s and judges’ decisions are final and no correspondence will be entered into regarding such decisions. Full details of the long-listing and judging panel can be provided on request.
17. Subject to paragraphs 12 and 20, winners from each category will receive a cash prize of £1,000 each.
18. Subject to paragraphs 12 and 20, the winners from the Under-31s categories will win the work experience prizes listed below:
19.1 The winner of the Under-31s drama category will be eligible to receive two weeks of work experience at Island Pictures (the “Island Pictures Work Experience Prize”). During these weeks the winner will shadow one or more of the development team as they go about their work. The Island Pictures Work Experience Prize is unpaid but a contribution will be made towards travel and food expenses. The dates of the weeks of work experience shall be agreed between Island Pictures and the winner, but the Island Pictures Work Experience Prize must be taken up by the end of December 2013. There is no cash or other alternative to the Island Pictures Work Experience Prize.
19.2 The winner of the Under-31s documentary category will be eligible to receive two weeks of work experience at the Guardian (the “Guardian Work Experience Prize”). During these weeks the winner will shadow one or more members of the Guardian multimedia team as they go about their work. The winner will participate in the development, production, or post-production of a film production and participate in film office administration. The Guardian Work Experience Prize is unpaid but reasonable expenses will be covered for travel, accommodation and food. The start date for the Guardian Work Experience Prize shall be agreed between the GNM and the winner, but the Guardian Work Experience Prize must be taken up by the end of December 2013. There is no cash or other alternative to the Guardian Work Experience Prize.
20 In order to take up the work experience prizes, the eligible winners will be required to enter into legally binding agreement(s) with GNM or Island Pictures (the “Agreement”) regarding (a) the winner’s receipt of GNM or Island Pictures’ confidential information during his/her 2 weeks of work experience; and (b) the level of conduct/behavior that will be required of the winner during his/her 2 weeks of work experience. If the selected winner fails to respond to IF and provide a signed copy of the Agreement within 14 days of being notified of his/her win by IF, the prize will be forfeited and the panel of judges shall be entitled to select another winner (and that winner will have to respond to IF and provide a signed copy of the Agreement within 14 days of notification or else they will also forfeit their prize). If a winner rejects the prize then the panel of judges shall be entitled to select another winner. Winners’ names will be available on request from IF after the end of April 2013.
21 Neither IF, GNM nor Island Pictures shall be under any obligation to offer or consider the winners of the work experience prizes for a position of employment with either IF, GNM or Island Pictures.
22 Winners (or their parents and/or guardians in the case of entrants in the 16 to 18s stream) will be notified by phone by the end of April 2013 and will receive cash prizes by end of May 2013.
Some other rules
23 By submitting your film to the Competition you represent that you have read, understand and agree to all Competition rules and regulations.
24 Entry in the Competition is void where prohibited by law.
25 If anyone under the age of 16 appears in your film you will need to highlight this when asked on the entry form and provide contact details. We will then get in touch with you to ask for signed, written consent (which may include email) from the relevant parent or guardian for each person under the age of 16 who appears in your film. This is required for us to broadcast the film. If written consent is not provided we will not be able to broadcast the film or to award it a prize.
26 By submitting your film to the Competition you represent that the content you submit:
26.1 is not and does not contain any material that is obscene, threatening, harassing, libelous, deceptive, fraudulent, invasive of another’s privacy, offensive, defamatory of any person or otherwise illegal.
22.1 does not infringe any patent, trademark, trade secret, copyright, or other intellectual or proprietary or privacy right of any party or individual.
22.2 will not contain software viruses or any other computer code, files, or programs designed to interrupt, destroy, or limit the functionality of the Guardian Site or any computer software or hardware or telecommunications equipment.
23 GNM and IF, or authorised third parties, reserve the right to refuse to publish, cut, crop or edit your content at our or their sole discretion. We may remove your content from use at any time.
24 The Promoter of the Competition is The Intergenerational Foundation whose address is 19 Half Moon Lane, London SE24 9JU. Any complaints regarding the Competition should be sent to this address.
25 For any questions regarding the Competition, please email firstname.lastname@example.org.
1. The Competition is open to short films of all production techniques, including animation, documentary, fiction and ‘viral’-style films made on mobile phone.
2. Films entered can be up to a maximum of 3 minutes in length (including titles/credits). Entries longer than 3 minutes in length will be discarded.
3. If a film is not in English, legible English subtitles must be used.
4. Films must be free of copyright material, including any soundtrack and background music. Any music used must be written and performed by yourself or copyright-free.
5. All entries must have obtained any necessary third-party permissions.
6. Entries should not have been previously published and should be the sole original work of the entrant. Any evidence of plagiarism may result in the entrant being removed from the Competition.
7. Your film should only feature people who have consented in writing to appear in the work.
8. If anyone under the age of 16 appears in your film you will need to highlight this when asked on the entry form and provide contact details. We will then get in touch with you to ask for signed, written consent (which may include email) from the relevant parent or guardian for each person under the age of 16 who appears in your film. This is required for us to broadcast the film. If written consent is not provided we will not be able to broadcast the film or to award it a prize.
9. Entrants are responsible for ensuring that their film complies with the legal and copyright laws of the UK. Entrants are responsible for obtaining any necessary licenses, royalties, release forms, clearances, permits necessary to present their work.
10. Please do not send press kits or photos.